Document SpecialistThe Document Specialist is responsible for handling hard copy and digital exhibits and transcripts. This includes tracking, scanning, quality checking, printing, filing, and shipping transcripts and exhibits. They provide general office support with a variety of clerical activities and related tasks and communicate and collaborate with other departments in a professional and informed manner.Document Specialist Essential Functions:Prioritize, review, and track-in all electronic and hard copy exhibitsPromptly return scanned original exhibits to clientsScan and quality check hard copy exhibits according to document scanning protocolOCR, mark and quality check all electronic exhibitsProperly file and manage all exhibits in digital case foldersOrganize and manage physical document retentionPrint, bind and ship transcripts as requestedManage bulk hard copy transcript and exhibit ordersManage and prioritize exhibit processing and shipping requests according to departmental guidelinesRegularly communicate with Transcript Production and Client Services teams regarding the status of exhibitsRead and promptly respond to emails in the team inboxDocument all process steps taken for each exhibit or transcript in company databaseAdhere to all job or client-specific standing ordersEnsure that the office is clean, organized and well-stockedMaintain a secure workspace ensuring a clear chain of custody for confidential documentsMust maintain confidentiality regarding any case and client informationManage incoming packages and mail, and distribute to departments as neededOther duties as assignedDocument Specialist Location:Rockville, MD (In Office)Document Specialist Shift:10:00am - 6:00pm ESTCompensation & Benefits:Compensation: $20.00 per hourPlanet Depos also offers a comprehensive benefits package:Medical insuranceDental insuranceVision insuranceHealth Savings AccountVoluntary Term Life InsuranceVoluntary Long-Term DisabilityPaid Time OffPaid Holidays401(k)Employee Assistance Program (EAP)Requirements:Strong attention to detailGood communication and interpersonal skillsFlexible and adaptive when it comes to work schedule and tasksAbility to take initiative and problem solveMust be able to work in a professional and confidential environmentMust be comfortable with exposure to sensitive subject imagery and contentMust have the ability to lift up to 20lbs.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Such accommodations will be reviewed by management on a case-by-case basis. While performing the duties of this job, the employee is regularly required to stand; walk, use hands to grasp, handle, or feel; reach with hands and arms and talk or hear.EOE M/F/D/V
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